Goodwill of Denver

  • Accounts Payable Coordinator

    Posted Date 4 weeks ago(5/25/2018 4:23 PM)
    Job ID
    2018-3399
    Category
    Accounting/Finance
    Location
    US-CO-Denver
  • Overview

    GENERAL DESCRIPTION OF THE JOB

    The Accounts Payable Coordinator is responsible for all Accounts Payable related transactions, reporting, and filing including invoice tracking/work flow, voucher entry, and payment runs. This position is also responsible for year-end 1099 reporting.

    The Coordinator serves as a champion and model of GID’s values – “FACE IT” which incorporates fun, accountability, collaboration, empowerment, innovation and transparency in all that we do. Under the direction of the Accounting Manager, the Accounts Payable Coordinator completes the following duties:

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Accurately processes all invoices by verifying invoice totals, ensuring sales tax exempt status, obtaining approvals from authorized personnel, accurately entering invoices and check request into computerized accounts payable system, charging each item to the appropriate general ledger account and accounting period, and submitting check run report to the Controller or Accounting Manager for final review in a timely manner.
    • Generates and submits aged payable reports to the Accounting Manager and other management staff, as directly.
    • Issues disbursements by check, Automatic Clearing House (ACH), or other payment method to maximize the use of Goodwill funds, as directed.
    • Assists with the reconciliation of the general ledger accounts and processes journal entries, as needed.
    • Prepares ACH upload file for bank processing and ensures timely release by authorized staff.
    • Monitors the receipt of the monthly expenses in the appropriate general ledger account and accounting period. Monitors the spending integrity of all department accounts.
    • Verifies all expense reimbursement receipts for compliance with employee reimbursement guidelines.
    • Monitors the set-up of all vendors including all appropriate documentation, set-up in the accounts payable system, 1099 requirements, and filing with government agencies, etc.
    • Archives and maintains accurate records for audit purposes. Completes audit requests, as needed.
    • Safeguards and controls high restricted information.
    • Attends all team and organization meetings as it relates to the position.
    • Performs other duties as assigned.

    COMPETENCIES

    To perform the job successfully, an individual should demonstrate the following competencies: Team Work, Dependability, Planning/Organizing, and Quality.

     

    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION and EXPERIENCE

    High school diploma or General Education Degree (GED); and minimum one (1) year related experience and/or training.

    Must have functional and technical skills to perform the duties and responsibilities.

    COMPUTER SKILLS

    To perform this job successfully, an individual should have basic computer skills and moderate level of MS Office software (Word, Excel, and Outlook). Proficiency in Internet and general database concepts is preferred.

                   

    CERTIFICATES and LICENSES

    Ability to pass a criminal background search and E-verify.

     

    WORK ENVIRONMENT

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Employee will spend a majority of time working in a general office environment where the noise level is usually moderate. However, employee may travel to meetings and Goodwill event locations where environmental conditions may vary. Employee must also be prepared to work with frequent interruptions due to high volume of Accounts Payable related inquires.

     

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance and taste or smell.

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