Goodwill of Denver

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Accounts Payable Coordinator

Accounts Payable Coordinator

Job ID 
2018-3267
Posted Date 
1/11/2018
Category 
Accounting/Finance
Location 
US-CO-Denver

More information about this job

Overview

GENERAL DESCRIPTION OF THE JOB

The Accounts Payable Coordinator is responsible for all Accounts Payable related transactions, reporting, and filing including invoice tracking/work flow, voucher entry, and payment runs. This position is also responsible for year-end 1099 reporting.

The Coordinator serves as a champion and model of GID’s values – “FACE IT” which incorporates fun, accountability, collaboration, empowerment, innovation and transparency in all that we do. Under the direction of the Accounting Manager, the Accounts Payable Coordinator completes the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Processes all invoices accurately by verifying invoice totals, ensuring sales tax exempt status, obtaining approvals from authorized personnel, entering invoices and check request into computerized accounts payable system, charging each item to the appropriate general ledger account and accounting period, and submitting check run report to the Controller or Accounting Manager for final review in a timely manner.
  • Generates and submits aged payable reports to the Accounting Manager and other management staff, as directed.
  • Issues disbursements by check, Automatic Clearing House (ACH), or other payment method to maximize the use of Goodwill funds, as directed.
  • Assists with the reconciliation of the general ledger accounts and processes journal entries, as needed.
  • Prepares ACH upload file for bank processing and ensures timely release by authorized staff.
  • Monitors the receipt of the monthly expenses in the appropriate general ledger account and accounting period.
  • Monitors the spending integrity of all department accounts.
  • Verifies all expense reimbursement receipts for compliance with employee reimbursement guidelines.
  • Monitors the set-up of all vendors including all appropriate documentation, set-up in the accounts payable system, 1099 requirements, and filing with government agencies, etc.
  • Archives and maintains accurate records for audit purposes. Completes audit requests, as needed.
  • Safeguards and controls highly restricted information.
  • Attends and participates in all required organization and department meetings.
  • Completes assignments, projects, reports, and paperwork accurately and timely.
  • Builds and maintains effective quality working relationships with internal and external customers. Acts with customers in mind and is dedicated to gaining their trust and meeting their expectations.
  • Follows all Goodwill policies and procedures. Follows safety rules and regulations. Acts safely at all times.
  • Supports the best elements of our corporate culture while making culture change. Open to and supportive of new ideas and process improvement of systems and procedures.
  • Works flexible schedules, weekends, evenings, holidays and overtime as required.
  • Performs other duties as assigned.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies: Team Work, Dependability, Planning/Organizing, and Quality.

 

                             

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and EXPERIENCE

Some education and/or certification in Business, Accounting, Finance, or related field; and minimum one (1) year related experience and/or training in SAP Accounts Payable system platform. One to three years of accounts payable experience preferred; and experience working with an ERP system preferred (i.e. Oracle, SAP).

Must have functional and technical skills to perform the duties and responsibilities.

COMMUNICATION SKILLS

Ability to display positive, enthusiastic communication with both internal and external customers. Ability to effectively present information and respond to questions from managers, other departments, retail locations, and customers.

 

COMPUTER SKILLS

To perform this job successfully, an individual should have basic computer skills and moderate level of MS Office software, intermediate preferred (Word, Excel, Power Point, and Outlook). Proficiency in Internet and general database concepts is preferred.

               

CERTIFICATES and LICENSES

Ability to pass a criminal background investigation and E-verify.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Employee will spend a majority of time working in a general office environment where the noise level is usually moderate. However, employee may travel to meetings and Goodwill event locations where environmental conditions may vary. Employee must also be prepared to work with frequent interruptions due to high volume of Accounts Payable related inquires.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance and taste or smell.